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Wedding Hack: How to Make Big Batch Wedding Cocktails


Photograph by Natali Truax of Mirror Mirror Studio.

We’ve been talking a lot about wedding hacks around here. You know, clever ways to make your wedding more awesome, that don’t cost an arm and a leg. The goal with wedding hacks, in general, is to keep the impact high but the effort low. To that end, we’ll be running a series on some of our favorite hacks, starting with this easy one for offering signature cocktails without all the hassle using a big batch cocktail mixing method.

It’s a common dilemma: you want to have a signature cocktail at your wedding during your super-fabulous cocktail hour, but your bartenders are your brother’s friends from college. You love them dearly but also know that there is no way they can froth, swizzle, and shake drinks to order, and keep the drink line moving. There is a simple solution here, and it is big batch cocktails  that are pre-made so that your bartenders only have a couple of steps to mix each drink. It allows them to move quickly, and lets you make sure each drink is balanced without working to hard. Here’s how it’s done, along with a whiskey sour recipe.

glass and napkin

Photograph by Grace Photography.

Select a wedding cocktail that is reasonable for an amateur bartender. That means: no muddling, no flames, no egg white frothing, no “rinses”, no blended drinks. Select drinks that can be made ahead of time, like the one that we are showing you today. Punch recipes are also excellent examples for batching. The basic key is to create a cocktail base that you can make in a large batch, and then on the day of your wedding, your bartender just needs to shake your mix with ice and pour. One additional step is also okay, like topping the drink off with sparkling wine or water, and maybe adding an easy garnish.

Make a big batch of your wedding cocktail ahead of time. This is easy. It’s a simple matter of multiplication and a couple of special supplies.

First, look at your wedding cocktail recipe, figure out the ratio, and just multiply the recipe by the number of cocktails you want to provide. Let’s look at this recipe for a single whiskey sour.

  • 2 oz. whiskey
  • 1 oz. sour mix (see below)
  • .5 oz. simple syrup

For 100 cocktails, you need:

  • 2 oz. x 100=200 oz. whiskey
  • 1 oz. x 100=100 oz. sour mix, and
  • .5 oz. x 100=50 oz. simple syrup.

This is where the special equipment comes in. You’ll need the following:

  • Large (4 quart or more) liquid measure pitcher, available at Smart&Final, Cash&Carry, any restaurant supply shop. Or here. About $10.
  • Stirring spoon
  • Funnel
  • Storage vessel (clean bottles, juice pitcher, carafe, anything you can store your drinks in at your bar. These are an excellent choice, and you can get a lid. You can also just re-use the bottles your ingredients came in.)

Your four-quart pitcher will hold 128 ounces at a time, so we’ll do four batches at a time. First, fill your large pitcher with 50 ounces of whiskey. Then add 25 ounces of sour mix, then 12.5 ounces of simple syrup. Stir your concoction, and taste it to make sure it tastes right. If it’s too sour, add more simple syrup. If it’s too boozy, add more sour mix—you get the idea. Give the whole thing one last good stir, and then use your funnel to fill each carafe (leave a little space at the top). Repeat three more times. Be sure to taste each batch as you go. Keep your vessels in a refrigerator or on ice at your bar, until cocktail hour, when your bartenders can just add your mix to a cocktail shaker with ice, pour it, and serve!

A note about settling: Be sure to provide either a stirring spoon for your bartenders, or make sure that your storage vessels can be shaken without leaking. Your mix can settle and will definitely need a shake-up before it is poured out.

A note about measurements: You may need to do some math at the store, when you are buying your booze. Unfortunately, some spirits are sold in ounces, others in liters, others in quarts, pints, or gallons. I highly encourage using this smartphone app or this one, or this website for your conversions.

A note about open containers: If you batch your cocktails at your house and are planning to transport them to your venue, be sure to check your state’s laws regarding open containers in vehicles. In many places, keeping them in the trunk is fine, but make sure you are transporting your booze legally!

Sour Mix Recipe: Yeah, real sour mix is actually just citrus juice. The secret is out! So, just mix the juice of any citrus you want together. I like a ratio of 1 part orange juice, 2 parts lemon juice, 1part lime juice. So, your recipe for 100 drinks is as follows:

  • 50 oz. lemon juice
  •  25 oz. orange juice
  •  25 oz. lime juice

Grapefruit is also good in there, as is blood orange juice. I’d also recommend making a little extra, so you have enough to adjust for taste. If you’re really into juicing, you can juice these yourself; I like to use Trader Joe’s or Odwalla juice because I’m lazy. Just remember, if your juice has added sugar, taste your batch before adding simple syrup.

Q & Advice

How Much Should I Budget For A Wedding?

glosite wedding website email wedding invitations copyPhoto by Ethan Killian Photography

In one of our latest blog posts, we talked about how to begin establishing priorities in order to create a wedding budget. Once you and your betrothed sit down and decide the overall look and feel of your wedding (including the size, time of year, and ideal location), it’s much easier to to flesh out your wedding budget and assign monetary value to each of those items.

Remember, the amount you spend is *not* representative of how much you love your soon-to-be spouse! Couples who spend $5,000, $25,000, or $50,000, all have a fantastic time and a wonderful wedding. It’s much more important to break apart these numbers into smaller, digestible nuggets. What’s important to you? Your partner? How can you stretch the budget to get what you want: a wedding that is uniquely you? Where are the opportunities for compromise? What are the items you can agree the two of you want to eliminate completely?

There are many ways to determine your wedding budget, but we want to make it as easy for you as possible. Do you have a good idea of the amount of money you have to spend? If so, you can start with the end number (your budget total) and break down how much you’d like to spend on each item based on which items are most important (and most expensive). This method helps you to assign money to each of your different priorities.

If you’re not sure of the total amount you’d like to spend, start by creating smaller budgets for the most expensive priorities and add up each item until you reach your ultimate overall budget. This method helps you to understand the big picture cost of each of the smaller items related to your wedding day that are important to you, your partner, and your families.

Need a visual? Here’s a sample, using a final budget of $25,000, with numbers based upon the national average. These numbers are not necessarily representative of everything you may need or want at your wedding, but give you a good idea of how much individual items may cost (and how quickly costs can add up!).

glosite wedding budget

Are you staring at staggering numbers? Take a breath and break it down again. Vendors offer options at every price point, for every budget and type of celebration.

Did you find you have more wiggle room that you thought? Lucky you! Splurge on something meaningful (or, pragmatic planners may want to keep that bonus for a “just in case” budget).

Want more tools? We’ve partnered with our friends at A Practical Wedding to provide free, customizable budgeting and planning spreadsheets

Inspiration, Q & Advice

What to Put in Wedding Welcome Bags That Your Guests Will Actually Want


Custom door hangers for your wedding welcome bags from Sarah Elizabeth Arts on Etsy.

It has recently become rather trendy to provide guests with wedding welcome bags, particularly for those throwing a wedding weekend or destination wedding. The first thing to say about this is that welcome bags are completely optional. Like favors, if they matter to you and you have the time, energy, and financial resources to make them happen, great. But if not? Skip ‘em.

That said, if you are going to be doing welcome bags, it would be nice if they were full of items your wedding guests actually wanted, right? Right. So here’s our guide to things they might find handy during your wedding celebration. And if you’re looking for a way to make them extra stylish, consider these custom wedding logo stamps and stickers from a Printable Press. You can slap them on literally any of your items to make them look chic and personal.

1. Something they will use at the wedding or during the weekend. Having a woodsy camp wedding weekend? Provide everyone with a camp mug to use for the weekend. You can even have them customized with a logo for your wedding. This can also double as a favor, if you’d like. A mug is just one example–consider beach towels for a beach destination wedding, or scarves for a wintry mountain wedding.

2. Guide to the area. This is particularly useful if you are having a destination wedding and people will be on their own for some of the time. A map of the area, restaurant recommendations, and activity suggestions will all help make your guests feel welcome and more at home.

3. A schedule. Let you guests know when activities are planned with a wedding weekend calendar. Of course, your website can also include this information, but it’s nice to include a paper version in the welcome bags.

4. Something practical, seasonal, and/or location-specific. If your wedding is happening somewhere hot and sunny, include small tube of sunscreen, or perhaps a bit of bug spray for a lakeside or tropical location. If you’re having a winter wedding, consider something warming like tea, mittens, or a warm hat.

5. Help them get through the morning after. It’s possible–okay, likely–that your guests are going to have a great time at your wedding. They might even feel it the next day. Help them through it with a little aspirin, coconut water, or other hangover cure.

6. Something to eat and drink. This is a nice way to customize your welcome bags to reflect you and your partner. Do you have a favorite soda or snack? Include a miniature version in the bags, along with a note about its significance to you. This is also a great place to include a local speciality, whether it’s a beverage or snack.

7. A note of gratitude. Welcome bags are all about making your guests feel welcomed and thanked. A little note letting them know how happy you are they made the trip is never amiss!

Looking for more inspiration? Check out our Pinterest page for more great wedding welcome bag ideas, including cute packing and DIY tricks. Don’t forget to remember to plan a delivery method for your bags! Assign someone to drop them off at the hotel’s front desk, or wherever else guests might be staying. This is definitely a time to delegate–you are going to be busy enjoying your weekend and, um, getting married, so be sure to recruit a helper.

Q & Advice

Decoding the wedding dress code

glosite wedding dress code copyPhoto by PearTree Pictures

In our last blog post, we discussed how to set priorities when budgeting for a wedding. We touched briefly on choosing and communicating how your guests should dress for your big day.

Alternately, you may have been invited to a wedding recently and felt unsure of what to wear. You are not alone! Many factors shape what a guest should wear to a wedding.

If the invitation doesn’t say “black tie optional” or “beach chic,” you may have to do a little sleuthing. Where is the wedding? What time of day is the ceremony? What time of year is it taking place? We encourage folks to be as explicit as possible when sending out invites. You can even have examples of proper dress on your wedding website.

If all else fails, just link your guests to this blog post! Here, are some helpful hints for wedding attire:

→ White Tie

This is the most traditional and dressy of all the attires. (Think major award shows, state dinners, and other events where people are asked, “Who are you wearing tonight?”)

  • He should wear: Coattails, gloves, white vest, bow tie
  • She should wear: Floor-length gown, glamorous jewelry and hair

→ Black Tie

This is the second-most formal attire and usually means it’s an evening affair.

→ Formal or Black Tie Optional

This says it’s still a dressier affair, but a tuxedo or ball gown isn’t necessary. (They’re still completely acceptable, though!)

  • He should wear: A tuxedo or dark formal suit and tie
  • She should wear: A long dress, dressy suit, or formal cocktail-length dress in a dark or neutral color

Beach Formal

We know. Beach + formal = sort of an oxymoron. It can also be difficult. Here, you have to dress to impress. But you also have to dress for the weather (sun, sand, wind, etc.) Think about what you’d wear to a nice restaurant on a warm, summer day.

  • He should wear: Linens! Linen suit and shirt or khakis, no tie. Nice sandals are acceptable.
  • She should wear: Formal summer sundress or skirt. Knee-length is acceptable. Natural hair and makeup is also acceptable. And don’t forget sunscreen!

Dressy Casual / Semiformal

This one may be the most difficult to plan for. It will depend most on the time of day and year. In this case, colors will help. Wear darker, more formal hues for an evening affair, and go for light colors and fabrics for a daytime celebration.

  • He should wear: Suit and tie, and let the time of day and season dictate the colors
  • She should wear: A cocktail dress or dressy shirt and slacks or skirt


Usually “casual” means just that. Anything goes, but we don’t recommend showing up in a tank top and board shorts unless it explicitly says something like “beach casual” on the invite.

  • He should wear: Dress pants with khakis and a button-down or polo
  • She should wear: A summer sundress or a skirt or pants with a nice blouse

For more wedding fashion advice and ideas, head over to our Pinterest! We have a board for gentlemen and one for ladies, as well! As always, these aren’t strictly adhering to a gender binary. Women look great in suits, too!

Q & Advice

How Do I Create A Wedding Budget?

how to create a wedding budgetAntique Crackle Piggy Bank by The Pig Pen on Etsy

When it comes to creating an appropriate wedding budget, you’ll have a few things to consider. Don’t fret. An easy place to begin is by deciding whether you want a large or small wedding.

With all of the options available, budgeting for a wedding can end up feeling like a choose-your-own-adventure. Adventure is the right word, too, as wedding planning can (and should) be fun! Let’s embark on the early stages together by asking a few preliminary questions:

What are your priorities?

  • Attendees?
    • Large wedding? (Friends from high school and beyond + wedding party + family?)
    • Small wedding? (Wedding party + family only?)
    • Intimate wedding? (Family only?)
  • Venue?
    • Time of year? (The first few months of the year are generally cheaper for weddings, as they are not a part of “Wedding Season,” which is considered April through October.)
    • Close to home or far away?
    • In a private residence, a place of worship, a social space?
  • Catering?
    • If you’re a foodie and you know it, clap your hands! (And then be prepared to pay much more for your sit-down meal versus a buffet.)
    • Food trucks?
    • Passed hors d’oeuvres?
  • Dress Code?
    • Black tie?
    • Black tie optional?
    • Cocktail attire?
    • Beach wedding?
    • Casual?

Once you have your top priorities figured out, it’s time to make some deeper decisions:

Will it be a destination wedding?

  • If yes, begin thinking about any expenses that you will cover for your guests and when your guests will need pay their own way. Your “local wedding” may end up being a “destination” for some guests, anyway.
  • If yes, and you’re planning a larger, higher-budget wedding, think about the related events you’ll be planning. If your guests are flying to a destination, it’s your job to make sure they’re entertained the entire time! Check out how real-life Glöbies Mark and Christian planned their destination wedding in Germany.

Will there be a rehearsal dinner?

  • If yes, check out our Glö Flo-chart to help you decide how many people and who to invite.
  • Next, decide whether to have something simple for a small group (catered or at a local restaurant) or to go all the way, with your favorite ice cream truck jingling into the venue to serve up your favorite dessert!
  • If no, cross this item off of your budget. Woohoo!

What’s your style? What kind of dress or suit are you looking for?

  • Vintage: Vintage and thrift shops often have a yearly wedding dress sale. This could be a great first stab at finding the perfect dress or suit. If you don’t find one, don’t worry! You have other options.
  • Repurposed family heirloom: Some folks prefer to take their mother’s or grandmother’s dress and repurpose it to fit the season and style, while still having “something old.” Same goes for grooms. Adding a modern flair to an old tux works wonders.
  • Rented: Not that sentimental? Plenty of people rent dresses or suits for a fraction of the cost and return them right after. This is also a great option for your wedding parties—rather than having them buy something brand new, help them out by finding a line of dresses or tuxedos for rent instead.
  • Brand new: This, of course, is likely to cost the most out of the options and also takes the most time. You’ll want to make sure you have the first round of alterations done well in advance, so you’re not left with a too-big bust or the wrong sleeve length a week before the big day. We’ll talk more about that in an upcoming blog post.

Will you be hiring a photographer?

  • If yes, consider the following:
    • Where are you getting married? If it’s a destination wedding, make sure you do your research well in advance. You don’t want to find out that the amount you budgeted for a photographer won’t cover even half of it. Also consider flying in your own photographer to a destination wedding, so you can meet with him or her and discuss shots in-person long before the big day arrives.
    • Do you personally know a photographer? Extra points for a friend or family member who will do it at a discount as a gift.
    • Working locally? Get referrals from friends, but don’t forget to check Yelp and other review sites. Ask for bids from at least two or three pros.
  • If no, that’s okay! There are other ways to save your memories. If you’re looking for a more personal “crowd-sourced” wedding album, make sure to create the perfect hashtag so your guests can upload their images. [link to hashtag post] You can also go old-school and put disposable cameras around the venue and encourage people to use them.

Will you be sending online or paper invitations?

  • If online, you’ll save money and effort by customizing your invitations on-the-fly as you nail down the rest of the details. Plus, you’ll have an online guest database to keep everything (and everyone) organized! Check out Glö’s packages.
  • If paper, make sure to have them ordered and finalized a few months before the “drop date.” You don’t want to order your invites and have them arrive with a typo a day or two before they’re supposed to be sent out.

Don’t be overwhelmed—just take it one day at a time. Figuring out what’s important will help you later assign a dollar amount to each item.

Is there anything else that you would consider in preliminary wedding budgeting? We (and our fellow Glöbies) want to know. We’ll dig deeper into budgets in the coming weeks, so come back to the blog and read up!

Q & Advice

It’s #WeddingSeason and You Need a Hashtag!

glosite wedding hastag wedding websitesCustom Wedding Hashtag Doormat by BeThereInFive on Etsy

Are you using social media for your wedding? Follow and tag us or use #glowedding. We’d love to see your photos, posts and tweets! (We’re sharing our favorites.)

Some things about wedding planning are timeless: the rings, the dress, the invites. And some things are completely in the present. Like the wedding hashtags you keep seeing on social media postings (on Instagram, Twitter, and even Facebook). Much like shopping for a ring together, picking out the perfect wedding hashtag could be both a fun experience and a point of contention.

We’re here to help you avoid the latter! First, let’s discuss why you want a hashtag to begin with and what they’re used for. Hashtags are a way to group together or follow specific conversations. Open up Instagram and look up #DogsOfInstagram, for instance. There, you will find… well, dogs on Instagram. Want to get more specific, yet? Type in #Goldendoodle. Hashtags can be labels for subjects and conversations, or just fun ways to add a footnote to a post or image.

So, why would you want a hashtag for your wedding? To give you a place where you can immediately look at photos and posts about your wedding. Third-party apps, like eventstagram, even gather the hashtagged photos to create a real-time collage from the event!

how to add a wedding hashtag to your wedding website

Now back to you and your loved one. The hashtag should be short enough to remember (and type easily). The more letters, the more effort it takes to type it in with every post, and the more chances of spelling errors.. The hashtag should reference the couple while also making sense. Here are four questions to consider before forming a hashtag:

  • Whose name goes first? (Mackenzie + Derby = #Derbenzie? #Mackderby?)
  • Do you make a word play on your newly shared last name? (#MeetTheSmiths, #HappilyEverSoffer)
  • Should the date or place be referenced? (#SmithsInParadise, #SmithWedding2015)
  • Do you have cute nicknames you could combine?
  • Is someone else using your hashtag? (Search Instagram to see if the hashtag you want to use pops up.)

Picked a wedding hashtag? Great! If you couldn’t think of one, head to the Wedding Hashtag Generator and see what they come up with!

Once you’ve selected the right hashtag for your wedding, you’ll want to make sure all of your guests know about it start using it. The best way to do that is to use it yourself when you’re posting about wedding plans. Enlist your bridal party to use and share your hashtag, too! You can add it to your wedding invitations, put it in your wedding information packets, make sure it’s on your wedding website and even make signs and place them around the wedding venue. If you decide to have a sign made, have fun with it! If you don’t know somebody who can create the sign for you, there are plenty of places online (like Etsy) where you can have one made.

Want to do more? Here are some tips for how to add an instagram hashtag to your wedding website.

Q & Advice

Which wedding guests should be invited the rehearsal dinner

which guests to invite to rehearsal dinnerDIY Vintage Wedding Seating Chart available from Vintage House Creation on Etsy

So you’ve chosen the venue, created your wedding website layout, designed your wedding invitations, and thinned out the guest list. It’s time to decide who gets invited to the rehearsal dinner!

So, who should you invite? If you’re grappling between keeping your rehearsal dinner small or inviting a crowd, we have you covered with a flowchart to help you through. Follow your heart and the lines below to figure out whom you should invite to your rehearsal dinner!

Glosite rehearsal dinner guestlist flowchart

Q & Advice

4 ways to make wedding travel easier for out-of-town guests

glosite make travel easy for your wedding guests

Depending on the location of your wedding (local or destination), travel options need to be plentiful and affordable for in and out-of-town wedding guests to easily make their way. Even a local wedding can mean crossing state lines for some folks. (Your “local wedding” may still a “destination wedding” for some.) We do live in the digital age, after all. Because of social media, many of our friendships last longer and extend across the miles! So let’s get down to business and make traveling to your wedding easier on your out-of-town guests.

1) Provide the Essential Details

Before even tackling travel guidance, you should always start out with an itinerary! Let your guests know the list of events before they get there, so they’re prepared and packed for all of them. Make sure to include all the essential Ws: who (your friends, your family, and you!) where (the event takes place), when (it’s happening), why (the wedding weekend!). There are plenty of details you need to address and they can all live on your wedding website.

2) Create A Guest-Friendly Travel Guide

Because some of your guests may come from out of town, they could plan on turning your wedding weekend into a getaway or part of a vacation—especially if they’re taking time off. Maybe they’ve never visited the area before. Do a little bit of research (or a brainstorming session if you are familiar with the city) and set them up with sight-seeing options. What museums are of high interest? Is there a breakfast spot near the hotel they should try? Is your favorite sports team playing nearby? You want your guests to be as excited about the journey as you are about them coming to visit! Provide wedding guests with options and create an easily-accessible document, just like Glöbies Mark and Christian did.

3) Provide Guidance on Flights and Hotels

While it isn’t your responsibility to foot the bill for flights and hotels for your guests (though you may have chosen to do so, especially if it’s a small, intimate, destination wedding), helping them know all the options and find the best deal could ensure they get there. Hotels typically offer a discounted price for a block of rooms for an event. Just make sure to contact the hotels early in the planning process and make the discounts and deadline clear to your guests. (“The Hilton has offered us a discounted rate of $129/night, but make sure to book before April 3rd to get our wedding rate! Tell them you’re with the McGee party.”)

The same logic goes for flights. Look how real-life couple Broen and Kristin handled this for their guests. Inquire about frequent-flyer deals, special discounts, and group rates for those who may be flying in from the same place. Ditto car rentals. If your wedding (and all of the events) are on-location, consider car service or volunteering your little brother to pick up guests from the airport and transport them to the hotel. He won’t mind, right?

4) Add Guest Goodies to a Wedding Welcome Bag

They’re tired from traveling and paid for a hotel room for your big day. Welcome them to the festivities with a goodie basket or bag in their hotel room. Whether it’s a basket with local chocolates and a bottle of wine, your favorite chips, or just a vase of flowers, any gesture makes a difference. It lets your guests know you appreciate their effort to join you for your special day! Plus, it’s old etiquette and your future Grandmother-In-Law will be pleased. ;)

Where is your upcoming wedding? Will most of the guests be from out of town? Let us know in the comments!


Q & Advice

3 Easy Ways to Collect Those Lingering Wedding RSVPs

Photo by Franco Falini

Photo by Franco Falini

Texting, calling, emailing, or sending carrier pigeons to try and collect those final wedding RSVPs? Who has time for that on top of all the other planning you’re managing (like a boss) and any lingering wedding stress? Not you! We’ve talked about the RSVP process before, so here are 3 more easy ways to avoid the anxiety and get people to RSVP to your wedding on time!

Step 1: Make it Simple!

Less is always more. In the case of invitations, this is also true. Your wedding website may be filled with robust information, such as directions, registry, events, and photos of the two of you. It looks great and it’s informative, but make sure the wedding RSVPs section is easily accessible and easy to use. Also provide explicit directions on how to RSVP with an exact date of when to reply by make it easy for guests to understand what to do when.

What’s in a deadline? Don’t forget to set the RSVP deadline two weeks before you actually need the responses to arrive. Let’s put it this way: it’s like telling your best friend who is always late to be there at 5pm when you don’t actually need to leave until 7. It’s just the way it is!

Step 2: Know Your Audience

You know your friends and family. Your best friends from college are all in a group text all the time. Your Great Aunt Cathy calls you every third Sunday at 2pm after mahjong with the ladies. Your mom is a verbal bullhorn live-tweeting service to all of her friends and immediate relatives. As you follow up on those last missing RSVPs, you want to cater to the communication channel that your guests use the most. Tweet, WhatsApp, Facebook and email away…. If email is easiest, Glö’s nifty Messages tool will help send a RSVP reminder email specifically to guests who have not RSVPed and include a direct link to your website (doesn’t get more subtle than that!) You can also tag and group your guests to keep track of who received a paper invitation (Grandpa Joe!) and will need a follow up phone call vs. who’s on the easier to reach email list. Send gentle reminders as needed, giving yourself plenty of time before the final deadline.

How to handle folks who don’t follow directions? Carry around a notebook or make a “note” on your phone with a running list of people who RSVP on the fly or give you a verbal “yes,” but never complete the RSVP process. Then add these RSVPs into your Glö RSVP list at a convenient time. 

Step 3: Be Prepared!

It’s not just a good scout’s motto, it’s a good motto for today’s engaged couples, too. Be prepared for a last minute “My dog has to have hip dysplasia surgery!” or a Snowpocolypse or Category 4 Hurricane (depending on where you are getting married and the time of year). Some people may not be able to make it at the very last second. And someone may have booked their flights, gotten you a present, and forgot to RSVP. It’ll happen. Just plan for it, be patient, and stay organized: you’ll be less stressed!

Do I have an “in-case-of-emergency-break-glass” option? When something “comes up,” remember to breathe! You don’t want to come off as a dreaded bridezilla (or the equally terrifying groomzilla) but you also don’t want to be stuck contacting half of your list in the final weeks before the wedding. You have other things to worry about! Worse comes to worse, you can call or text at the last minute. They’ll be embarrassed and you’ll be annoyed, but at least you’ll have your numbers.

To learn more about RSVP tricks and etiquette, see our complete guide to RSVPs!

Q & Advice

Ultimate Checklist: What To Include On Your Wedding Website

glosite what to include on wedding website


It’s been awhile since we addressed the question of what information to include on your wedding website. As you might imagine, weddings have changed in the past few years. Some celebrations now have their own hashtags, Instagram feeds, or even live streaming addresses.

Since every couple (and every wedding) is different, creating an end-all, be-all list of what to put on a wedding website isn’t our goal.  Instead, we want to set you up for success and empower you to create a wedding website that meets all of your goals and helps make your wedding planning even more fun!

Before you panic, remember that your website is dynamic! Think about what details your guests will need when and add this info bit by bit. The information listed online when you send your save the dates may be drastically different than. when you send your invitations or wedding reminder emails.

Glosite Wedding Website What to Include Checklist

What to include on a wedding website in 2015:

Salutations! Hello! Greetings!:
You’re pumped! It’s your wedding! You’re so excited and you just can’t hide it. And your guests should be, too. After all, it’s one of the biggest days of your life. You want everyone there, in one place, celebrating. Start out with excitement!

What, where and when:
First thing’s first: date(s) and location(s). You’ve hemmed and hawed over these two things for months, maybe even years! And for good reason. They’re important. Put these details —where is it and when is it — front and center and avoid getting multiple emails from your adorable, but confused, Aunt Gertie.

The Events & Schedule:
Are we running a marathon or going out with a bang? Will the events be spread over several days or will it be a simple classic ceremony and reception? Give your guests plenty of time to arrange for time off of work and make travel arrangements to they can attend all of your events. (If you’re hosting multiple events and not all of your guests are invited to all of the events – i.e., rehearsal dinner or GIRLS NIGHT – be sure your wedding website has a feature to only show the correct events to each guest and prevent any hurt feelings. HINT: Glo offers this feature…)

Travel Information to the Venue(s):
Sure, everyone has GPS on their smart phones now. But having an interactive map helps guests with their planning. Some folks (ahem, Nana and Great Aunt Linda) might prefer precise printable paper directions. They need to know where to park, how to reach the various venues, and, if you’re in a city, public transportation instructions are always helpful!

Travel Info for Out of Town Guests:
Whether your guests are traveling across town, across state, or coming from another country, travel info is key! Think about what you’d need to know in order to plan a trip and provide this for your guests so that they don’t need to do the legwork: Accommodation options (and any negotiated discounts); Convenient airports or train stations; Driving directions or public transportation options from the airport to your wedding location; A special wedding code for discounted Uber or Lyft rides, especially if it’s a big wedding or in an urban location.

ALSO! If you have guests coming from overseas, it is helpful to provide information about regional airlines or car rental companies, as these may differ from country to country.

Downloadable ‘Travel Pack’:
This one is fun. It’s a handy-dandy document that guests can download and bring with them. It’s packed full of all the details they will need when they’re not sitting in front of a computer (driving directions, hotel and venue addresses, your phone number, etc.) Guests can choose to print this out, or, in the age of mobile, simply download it to their phones or tablet. You can also include the hard copy of this in their “welcome bags.”

Online RSVPs:
Guests love the convenience of being able to submit all of their RSVP information online, and you have much better things to do with your time than collecting and recording these things by hand! What is this? The 90s?

Contact Information:
Let your guests know how to reach you if they have questions or just want to send their love and congratulations! (Just be sure this is cloaked via a contact form or kept private on a password protected page!) Options include: Phone number, Face time details, Google voice, Skype, Email address, Twitter handle, WhatsApp or whatever you check most often. Include your physical address (if you think your guests will want to send boxed gifts)

Dress code: Everyone always wonders what to wear to a wedding.  Keep your guests from stressing by clarifying whether they need to dust off that suit, tux, cocktail dress, or find their best “beach chic” ensemble. Everyone will thank you when it comes time to pack!

This is a spot for “all the rest.” Common questions that guests might have include: Whether babysitting services are available and if children are invited (since some guests don’t know the ins and outs of envelope etiquette. Will you will provide transportation to/from the celebration? What is the significance of a particular event or element of your wedding if they are culturally related. Think about all the questions you ask when you go to other people’s weddings and try to include the answers to make life easier for your guests!

Optional items to include on your wedding website:

Some prefer to go simple, others like to splash out with photos. You can get creative here by sharing some baby photos or maybe photos of important moments you and your partner have had together. Photos are a great way of bringing some personality to your site, but try not to go overboard – nobody likes a shrine!

Wedding Hashtag or Photo sharing app:
To collect all of the photos and comments leading up to and during the big day(s) – plus this allows invited guests who can’t attend to follow along from afar.

Information about you:
It can be fun (and helpful) to provide a bit of information about how you met and who you are as people, especially for far-flung family members and those who haven’t been following your every move on Instagram. We’re talking fun facts and interesting tidbits here, not a full resume!

The lowdown on your family, attendants or other wedding VIPs:
Since these people will likely be front and center during your celebration (and presumably are important people in your lives) it’s great to provide a bit of a who’s who for guests who may not know your friends and family as well as you do.

Registry details:
Hooray, presents! While including this on your actual invitations is usually poo-pooed by the etiquette queens, it’s more widely accepted to include information about and links to your registry on your website. You’re all smart brides and grooms – you know how to do this tastefully.

Above all, keep in mind that your website will help set the tone for your highly personalized and fun wedding celebration – so don’t be afraid to add some personality and pizazz along with the vital information. Carefully chosen photos, fun widgets, and the right tone of voice are real crowd pleasers.

Have we missed anything? Let us know what else you’re adding in a comment below!

As promised, here is the downloadable cheat sheet for what to include on your wedding website. For more great tips for your site, see our complete wedding website guide!